Depending on your staff, you may need some outside help to make sure all the details get done.
Hiring an experienced event planner can make your event a success. Plus, event managers can pay for themselves because of the connections and negotiating experience they bring with them.
A good event manager knows the many venues in your community, as well as caterers and rental companies, florists and printers, to name just a few vendors you may need. They have them on speed dial, and they have worked with them in the past. This saves your a lot of time checking references.
Here are some qualities you want to look for in a good event planner. They should have excellent time management and communication skills. They need to be level-headed, creative, detail-oriented, resourceful and a good negotiator. Being diplomatic and discreet also helps.
Once you hire your event planner you will sit down and discuss your event. What is your vision of it? Where should it be held? You will review all the minutia and details with the event planner.
The event planner will then take all this information and turn it into an action plan with an attention to details and deadlines. They will come back with venue recommendations, and once you have decided on a location, you can join the event planner, if you want, to meet the venue’s manager to negotiate the details. Often, a local event planner will have worked with the manager before. That professional friendship can help greatly when negotiating price and extra perks.
Now that you have the location and menu planned an event planner can help you with the tickets or invitations or work with your marketing director to make sure the right message is being used for the event.
One detail an event manager will bring to your attention is the benefit a good sedan service. A trusted and reputable sedan service can be just what your event needs
If you are having a dozen speakers coming into town you will want to consider hiring a deluxe sedan service to pick up your VIP guests and dignitaries and bring them safely to your corporate headquarters or hotel.
Why a sedan service?
Because a sedan service, which is licensed by local governmental authorities, will give your VIPs and dignitaries a great first impression. A professionally-trained driver who knows the area and has been trained to be courteous, polite, and most importantly, helpful will put your guests in the right mood when they arrive. There will be no hassle with their luggage or need to call for car or waste time getting a rental. Plus, if you want, you can be there when they arrive.
That’s right! The sedan service can first pick you up on the way to the airport so you can personally greet your guests. You will be able to give them your full attention on the ride to the hotel since you won’t be driving. You and your guests will be in a first-class deluxe sedan shuttle getting to know each other and reviewing the plans for the meeting or conference.
Good luck with your event.